Following a temporal approach
1. Read professional material included in other sections of the staff’s toolkit.
2. Verify if you have contacts of officers responsible for mobility in partner universities.
3. Clearly define actions (allocation of places, publication of calls, nomination of eligible students...) and deadlines (internal deadlines for organization and for application).
4. Have clear guidelines for:
- Agreements between institutions to regulate mobility
- Finding a destination country
- Supporting students in writing learning agreements
- Recognition of activities.
5. Verify whether all relevant information on mobility is well organized and described on the website of your organisation/HEI. Regularly update information.
6. Apply for active funds for scholarships (finance).
7. Collect and organize information on mobility for internal use. Regularly check for updates (MARCOM).
8. Verify if roles and responsibilities of study abroad and visiting student staff are well defined (Health & Wellbeing).
9. Make sure to support students during the entire mobility life cycle (choosing the destination country, for culture shock while abroad and for reverse culture shock).
10. Be prepared for face-to-face encounters with students, crisis support and unforeseen emergencies (Health & Wellbeing).